You can enter the Year, Month or Day in the Navigation Bar.
Entries. There are three kinds of entries.
You reach Regular Entries or Extended Entries by going to the Day View [any Day
View for extended entries.] You reach Recurring Entries through buttons
at the bottom of any main View. [You can also edit existing Extended Entries
through the Recurring Entries menu, or existing Recurring Entries by going
to any Day View where that Recurring Entry appears.]
- Regular Entries. One time events. Ex.: "Lunch at 11am."
- Extended Entries. That last over many days. Ex.: "Vacation all week."
- Recurring Entries. Ex.: "Lunch every Monday."
1) Apply for a password (if needed)
It will send you email on what to do next to log in to the actual calendar.
2) Scroll over the (blank) Calendar
Once logged in, look over the calendar briefly and read all the
buttons. In general, don't be afraid to try things, or to make best guesses or ignore
what you don't understand while using the simpler functions.
3) View Other People's Calendars
What if someone else created a Calendar, and you want to see it? Under
"Select the Calendars You'd Like to View" is a list of everyone's
calendars [actually, only those calendars you have
access to read.]
Select the Calendars you'd like to view, and press "View
These Calendars Now" to submit. You can change this setting as often as
you'd like, to view exactly what you want.
4) Create your own Calendar[s]
You may want to use only calendars other people have created, or you can create one or more of your own. If you want your own:
Beneath the main part of the Calendar are
a number of buttons. Push the one that says "Create New Calendar". On
the next screen, name your new Calendar and decide who else can read it,
who else can write on it ( don't give other people access higher than "Write" unless
you have a reason.) Now you have a Calendar.
- "Your Name". Set the default to "No Access" or "Read Only"
- "Office Events". Set the default to "Write", so everyone can share it.
5) Put an entry on the Calendar.
You can put an entry on any calendar that you have at least "write" access to,
whether or not you created the calendar yourself.
Using the main calendar, go to an interesting date (there are many ways to
get there: either use the tabs above the main calendar, or the Navigation
Window below it. You can also click on a day in the Month Calendar in
order to see that day. Fiddle around till it makes sense.)
Once you are on the right day (not a whole month), there will be a button
to "add" a new entry. Go ahead and do it. You don't need to fill out all
the blanks. The two most important are: The Title, and "Add to Which
Calendar" (pick a calendar). Once you've filled out as much information as you
want, press "OK"
- 12 pm June 1, Lunch with Pat, on "My Calendar"
- June 7, Retreat Begins, on "Office Calendar"
Look over your results in both a "Day View" and a "Month View."
6) Personal Options
If you don't like your password, change it to one easier to remember
with "Personal Options" - the button is near the bottom of the screen.
Congratulations, that's the basics!
1) Extended Entries
These are multi-day entries, like vacations.
Go back to #4 above, and again press "Add" to create a new entry. When
filling it out this time, change the "Start Date" and "End Date."
June 7 till June 10 "At Conference Center", on "Office Calendar"
By the way, you can enter extended entries from any date -- if you add the
entry to January 28, 1998 but specify a start date of August 3, 2001, that
will work fine.
2) Recurring Entries
Go to the bottom of a regular View (Month View or Day View). Among the
options, you've seen buttons for "recurring entries". These are any event
that occurs over and over at certain intervals. Some examples are Pay Day
on the 15th and Last day of the month, Holidays on the same date every
year, or a potluck on the first Sunday of every month.
Recurring entries are just like one-time entries, except that a little
more information is requested. Leave things blank if they don't restrict
when your event occurs. (For example, "Friday Meeting" occurs no matter what
month it is, so
leave the months column blank; this is the same as selecting every
Try it yourself: "Add New Recurring Entry" to add, or "View, Edit or
Delete Recurring Entries" to look at the ones someone else has entered.
To Add "Friday Meeting", just press "Friday" among the recurring times
at the top of the page, and then the rest of the
information for the entry as usual below.
To Add "Thanksgiving", press "Thursday" and "Last" in the first box, then
"November" in Months box.
Note that you can also edit a recurring entry that already exists
by clicking on one of its occurances in a Day View.
3) Sending Email Notifications
This is a good option for people who read email once every day or more.
The section "Send Email Before Event" (when adding a new entry or editing
an old one) has a variety of options. You can send email just to yourself,
to everyone who has access to read that calendar
[this option is sometimes blocked by
the administrator], and/or to any address that you type in.
The default is an email 20 minutes before the event (actually, about 20 to 40
minutes) - this is most useful for people who read email almost
continuously. You can have your email warning sent up to 24hrs before the
Using an Older Browser
We've tried to keep the Calendar pages simple, so most browsers should be able
to read them. Everything vital should work on Netscape 2.0 or Internet
Explorer 2.0, and higher versions.
A minor problem with older browsers
is that colors won't appear; but colors are never needed,
they are just helpful.
More annoying, some browsers will use stored [cached] pages when
you return to a date, so recent edits will not be seen. The normal
way to get around this problem is to clear the memory cache and hit reload.
However, for Shared Calendars there is another way: instead of using a
link to get to a date you've already seen, use the entry boxes in the
Navigation Bar below the Calendar View. [By posting a new form, you force
your browser to get the Calendar page from the server, instead of from your
Sharing One [Desktop] Computer
If you are sharing a computer with another Calendar user at the same
sitting using the same browser, you can switch users by going to Personal
Options, and pressing "Switch Accounts". Your browser will ask you to log in
again, so a new name and account can be used.
Shared Calendars Download and Registration Page
Shared Calendars, Copyright 1998 by
Boutell.Com, Inc., Inc. All Rights Reserved.
With thanks to Steven E. Brenner for use of cgi-lib.pl, Copyright (c) 1995 Steven E. Brenner.